CDBS handles your monthly bookkeeping, reconciliations, VAT, payroll, reports, and financial organisation.
You send your documents, and we take care of the rest.
Everything is kept clean, accurate, and ready for tax or decision-making.

We work best with business owners who want:

- clean, accurate monthly books

- organised documents

- easy systems

- VAT or payroll handled

- consistent month-end reporting

- reliable support

If you’re overwhelmed, behind, or starting fresh — you’re in the right place.

Book a free 15-minute discovery call.
After the call, we send:

- a recommended package

- a proposal

- an invoice

- your onboarding checklist

Once payment is made, onboarding begins within 24 hours.

Yes — we offer:

- Setup (for new businesses or new accounting systems)

- Clean-Up (fixing messy books)

- Catch-Up (bringing past months up to date)

These can be added before starting a monthly package.

Starter:
Monthly bookkeeping + reconciliations + basic reports.

Growth:
Everything in Starter + A/R, A/P, cash flow summaries, and more detailed monthly management.

Premium:
Everything in Growth + KPI dashboards, 12-month forecasting, deeper analysis + priority support.

Starter: R1,800/month
Growth: R3,500/month
Premium: R5,000/month

Add-ons are priced separately depending on your needs.

Absolutely.
Add-ons include:

- VAT

- Payroll

- A/R

- A/P

- Cash Flow Forecast

- Additional Reporting

- Weekly Support

Your proposal will show exactly what you’ve chosen.

No.
All packages are month-to-month and cancellable with one billing cycle’s notice.

Onboarding takes 7–14 days and includes:

- gathering your business documents

- setting up your Google Drive folder

- setting up QuickBooks

- connecting bank feeds

- capturing opening balances

- organising your financial systems

- scheduling your first month-end timeline

You’ll get a client-facing onboarding checklist that guides you step-by-step.

This depends on your package, but typically:

- bank statements

- invoices & receipts

- supplier bills

- loan statements

- POS reports

- payroll info

- tax/VAT documents

You’ll receive a personalised checklist based on your business.

You’ll get a shared Google Drive folder, already structured for you.
Simply upload your files into each month’s folder.

You can also send receipts via WhatsApp if it’s easier — we’ll save them on our side.

No stress — most clients start a bit behind.
We offer free Catch-Up or Clean-Up support, on your purchased retainer, before your monthly work begins.

Between the 1st and 5th of each month.
This keeps your books on schedule for your month-end reporting.

We follow a structured month-end flow:

Days 1–5: Document collection

Days 3–10: Processing & categorisation

Days 10–15: Reconciliations

Days 15–20: Reporting

After Day 20: Review call (if included)

This structure keeps everything predictable and on time.

Depending on your package, you’ll receive:

- Profit & Loss

- Balance Sheet

- Cash Flow Summary

- A/R & A/P (Growth/Premium)

- VAT reports (if applicable)

- Management insights (Premium)

- KPI dashboard (Premium)

Everything is saved in your Drive folder each month.

We send all monthly questions in one organised message or email.
You reply once — easy and efficient.
Urgent queries for Premium clients are answered within 4–6 hours.

Yes.
We complete and submit VAT201 returns and notify you of any amounts payable.

We also save all VAT documentation in your VAT folder on Drive.

Yes — payroll is an add-on.
We can:

- process payslips

- prepare EMP201

- handle EMP501 (if needed)

- save all payroll files in your Drive folder

Yes.
A/R includes:

- issuing invoices

- allocating payments

- tracking overdue customers

- sending reminders (if included)

Yes — we can capture, track, and reconcile supplier bills.
We can also prepare payment lists if needed.

Yes — monthly or quarterly.
Premium clients receive a rolling 12-month forecast.

Yes.
We use:

- Google Drive with secured permissions

- QuickBooks Online

- No access to your banking login (view-only or statements only)

- Encrypted communication where possible

- Strict privacy and confidentiality rules

QBO is our preferred platform because it integrates well, keeps things organised, and speeds up month-end.
If you’re using Xero or Sage, we can discuss migration or hybrid workflows.

Never.
We use view-only bank feeds or PDF/CSV statements.
No client PINs or passwords are collected.

Clean-Up → Fixes incorrect data

- wrong VAT codes

- messy COA

- duplicate transactions

- suspense accounts

- unreconciled items

Catch-Up → Records missing months

- no bookkeeping done

- multiple months missing

- only statements available

Most new clients need a mix of both.

Usually 2–10 business days, depending on:

- number of months

- complexity

- availability of documents

- number of errors to fix

If your books are simple and up to date — yes.
If not, we’ll start with the once-off clean-up/catch-up so your monthly numbers remain accurate.

Within 24 hours (Mon–Fri) for all clients.
Premium clients receive faster same-day responses for urgent issues.

Email or WhatsApp.
You’ll choose your preferred method during onboarding.

Yes:

- Growth & Premium include review calls

- Starter can book ad-hoc calls at the hourly rate

You can book once-off support sessions or upgrade to Weekly Support.

Simply email us with one billing cycle’s notice.

Yes — anytime.
Changes apply from the next billing cycle.

We’ll adjust your package to match your needs and volume.
Your bookkeeping should scale with you.